TemplatesProductivity & Project ManagementAutomated Meeting Task & Event Manager
AirtableOpenAIGmailGoogle Calendar
Workflow template

Automated Meeting Task & Event Manager

Automates creation of tasks from Fireflies.ai meeting transcripts using OpenAI GPT-4o, stores tasks in Airtable, sends email notifications via Gmail, and schedules Google Meet events. Streamlines post-meeting follow-ups and client communications with AI-powered processing.

Productivity & Project Management Starts with: Meeting transcript Advanced 10 nodes Uses AI Pro

Apps in this workflow

AirtableAirtableOpenAIOpenAIGmailGmailGoogle CalendarGoogle Calendar

How it works

  1. Sub-workflow Trigger1
  2. Webhook2
  3. Split Out3
  4. HTTP Request4
  5. AirtableAirtable5
  6. AI Agent6
  7. OpenAIOpenAI Chat Model7
  8. Workflow Tool8
  9. GmailGmail (AI tool)9
  10. Google CalendarGoogle Calendar (AI tool)10

The building blocks this workflow uses, in the order data flows through them.

What you'll need

  • An n8n instance (self-hosted or n8n Cloud).
  • A Airtable account, connected in n8n as a credential.
  • A Gmail account, connected in n8n as a credential.
  • A Google Calendar account, connected in n8n as a credential.
  • An API key for OpenAI in n8n: the workflow calls the model each time it runs.

Gydmation shows step-by-step credential setup for each app, so your keys go straight into n8n and never to Gydmation.

Make it yours in plain English

Open the template in Gydmation and describe the change. It edits the workflow, checks it against real n8n node schemas, and deploys it to your n8n. For example:

Also run it every morning at 8 am, not just when it is triggered.
Send me a short summary on Slack when it finishes.
Log every run as a new row in a Google Sheet.
Use Claude instead of the current AI model.

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